In practical or functional writing, the topic sentence often follows the greeting at the beginning of a letter, directly stating the main purpose or request of the letter, report, or memo. It should be concise and direct, clearly pointing to the core intent of the document, making it easy for the reader to quickly grasp the key information.
The purpose of this memo is to outline the proposed changes to our company's HR policies, focusing on remote work guidelines and employee wellness initiatives, to enhance productivity and job satisfaction.
This topic sentence, placed after the salutation, succinctly communicates the document's primary goal: discussing policy updates aimed at improving employee welfare and work efficiency.
I am writing to request a formal review of the recent project delays, specifically addressing the supply chain issues and proposing solutions to prevent similar disruptions in future endeavors.
In this letter's opening, the topic sentence gets straight to the point, expressing the writer's intention to initiate a review focused on resolving supply chain challenges and implementing preventive measures.
This technical report summarizes the findings from our cybersecurity audit, highlighting vulnerabilities in our network infrastructure and recommending actionable steps for immediate security enhancements.
immediately following the greeting, the topic sentence presents the essence of the report—summarizing audit outcomes, emphasizing system weaknesses, and advocating for urgent improvements in cybersecurity.